Privacy Policy
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Effective Date: July 15, 2024
Last Updated: July 15, 2026
Adesibikan LLC, doing business as AOLA Healthcare Staffing (“AOLA,” “we,” “us,” or “our”), respects your privacy.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you:
Visit aolahealthcare.com.
Submit a nurse application.
Submit an employer inquiry.
Apply for or participate in mentorship.
Create an account or access member resources.
Purchase a service or digital product.
Subscribe to newsletters or updates.
Attend a webinar, consultation, interview, or event.
Communicate with AOLA by email, telephone, messaging platform, social media, video platform, form, or another method.
This Policy also explains the privacy rights and choices that may be available to you.
1. Who We Are
AOLA is a nurse-led direct-hire healthcare recruitment and professional mentorship company.
For purposes of applicable privacy laws, AOLA is generally the organization responsible for determining how and why personal information covered by this Policy is processed.
Our contact information appears at the end of this Policy.
2. Scope of This Policy
This Policy applies to personal information processed through AOLA’s website and services.
It does not govern the independent privacy practices of:
Healthcare employers.
Immigration attorneys or law firms.
State boards of nursing.
Government agencies.
TruMerit.
Examination providers.
Payment processors.
Social-media companies.
Scheduling or video-conferencing platforms.
Other third parties operating under their own privacy policies.
When AOLA receives information from or shares information with a third party, the third party may separately determine how it uses that information.
3. Personal Information We Collect
The information we collect depends on how you interact with AOLA.
A. Identification and Contact Information
We may collect:
Full name.
Preferred name.
Email address.
Telephone or messaging number.
Mailing address.
Country of residence.
Time zone.
Date of birth, when reasonably necessary.
Profile photograph.
Emergency or alternative contact information, where applicable.
B. Professional and Employment Information
We may collect:
Résumé or curriculum vitae.
Current and previous employers.
Job titles and work history.
Clinical specialties.
Units and practice settings.
Years of experience.
Employment gaps.
Professional references.
Skills, certifications, and competencies.
Desired position, location, schedule, and salary.
Interview responses and screening notes.
Eligibility and readiness assessments.
Employment-offer and placement status.
C. Education, Licensure, and Credential Information
We may collect:
Nursing-school and educational history.
Degrees, diplomas, transcripts, and training records.
Nursing registration or license information.
License numbers and issuing jurisdictions.
Disciplinary or restriction information.
NCLEX status and results.
English-language examination status and results.
Credentials-evaluation information.
TruMerit account, report, certification, or VisaScreen status.
Board-of-nursing application status.
Continuing-education or specialty-certification information.
Copies of documents submitted to verify qualifications.
D. Immigration and Work-Authorization Information
When relevant to international recruitment, we may collect:
Nationality or citizenship.
Country of birth.
Passport or travel-document information.
Current immigration or visa status.
Work-authorization status.
Immigration filing or petition history.
Priority-date or case-status information.
Consular-processing information.
VisaScreen or related certification status.
Information requested by a prospective employer or qualified immigration counsel.
Immigration-related information may be sensitive. Please submit highly sensitive documents only when AOLA specifically requests them and provides an appropriate submission method.
E. Mentorship and Program Information
We may collect:
Mentorship intake responses.
Professional goals and readiness level.
Study plans and progress.
Examination preparation status.
Assignments and milestones.
Session attendance.
Mentor notes.
Questions submitted through email or messaging platforms.
Program feedback.
Resource-hub and membership activity.
F. Employer and Business Contact Information
For healthcare facilities and business partners, we may collect:
Name and professional title.
Employer or organization.
Business email address and telephone number.
Facility location.
Staffing needs and vacancy information.
Specialty, unit, and workforce requirements.
Hiring criteria.
Communications, meeting notes, and contracting information.
G. Payment and Transaction Information
When you make a purchase, we may collect:
Product or program purchased.
Amount paid.
Billing status.
Transaction date.
Subscription or installment status.
Billing address.
Limited payment-method details, such as card type or last four digits, when provided by the processor.
Refund, cancellation, or chargeback information.
Payments are generally processed by third-party payment processors.
AOLA does not intend to store full payment-card numbers or security codes on its own systems.
H. Communications
We may collect records of communications, including:
Emails.
Contact-form submissions.
Appointment requests.
Interview communications.
Customer-support messages.
Messages sent through WhatsApp or similar services.
Social-media communications.
Survey responses.
Webinar questions.
Call or meeting notes.
AOLA will not record a private telephone or video call without providing notice or obtaining consent where required.
I. Website and Device Information
When you use our website, we or our service providers may automatically collect:
Internet Protocol address.
Browser and device type.
Operating system.
Approximate location derived from an IP address.
Pages viewed.
Links clicked.
Referring website.
Date and time of access.
Session duration.
Website interactions.
Cookie identifiers.
Error logs and performance data.
J. Marketing Information
We may collect:
Newsletter subscription status.
Communication preferences.
Email open and click activity.
Campaign engagement.
Event-registration information.
Social-media interactions.
Source through which you learned about AOLA.
K. Information You Voluntarily Provide
You may choose to provide additional information.
Please avoid submitting information that AOLA has not requested, particularly Social Security numbers, financial-account credentials, medical records, full passport copies, or information about other people.
4. Sources of Personal Information
We may collect personal information:
Directly from you.
Through website forms and account registration.
From documents you submit.
During interviews, consultations, mentorship sessions, or meetings.
From professional references you authorize us to contact.
From healthcare employers and business partners.
From publicly available professional sources.
From licensing boards, credentialing organizations, examination providers, and verification services, where authorized or legally permitted.
From attorneys, relocation providers, or other service providers involved in a process.
Automatically through cookies, analytics, and similar technologies.
From social-media or advertising platforms when you interact with AOLA content.
If you provide information about another person, you represent that you have permission to provide it.
5. How We Use Personal Information
We may use personal information to:
Recruitment and Candidate Evaluation
Review nurse applications.
Determine readiness and eligibility.
Verify education, experience, licensure, references, and qualifications.
Conduct interviews and screening.
Identify appropriate employment opportunities.
Prepare candidate profiles.
Present authorized candidate information to prospective employers.
Track interviews, offers, onboarding, and placement milestones.
Provide onboarding, integration, relocation, or retention support.
Employer Services
Respond to staffing inquiries.
Evaluate facility workforce needs.
Present qualified candidates.
Schedule meetings and interviews.
Administer employer relationships and agreements.
Provide recruitment status and pipeline updates.
Support onboarding and retention activities.
Mentorship and Educational Services
Review mentorship applications.
Enroll participants.
Develop individualized plans.
Provide coaching, guidance, resources, and feedback.
Track program progress.
Schedule sessions and send reminders.
Manage membership or resource-hub access.
Improve mentorship content and delivery.
Licensing and Process Coordination
Support administrative coordination relating to nursing licensure, credentials evaluation, examinations, documentation, and employer onboarding.
Communicate with authorized third parties.
Help participants understand process requirements and next steps.
AOLA does not use personal information to provide legal representation.
Transactions and Account Administration
Process purchases.
Administer subscriptions or payment plans.
Confirm transactions.
Manage accounts and access.
Respond to refund, cancellation, and billing inquiries.
Detect unauthorized or fraudulent activity.
Communications and Marketing
Respond to inquiries.
Send service-related communications.
Send newsletters, resources, updates, and event notices when permitted.
Personalize communications.
Measure communication effectiveness.
Maintain subscription preferences.
Website and Business Operations
Operate and improve the website.
Analyze website traffic and engagement.
Troubleshoot technical problems.
Maintain security.
Prevent fraud, misuse, or unauthorized access.
Develop new resources and services.
Conduct internal reporting and business planning.
Legal and Compliance Purposes
Comply with legal obligations.
Respond to lawful requests.
Establish or defend legal claims.
Enforce agreements.
Protect the rights, safety, and property of AOLA and others.
Investigate suspected misconduct or fraud.
Maintain required business and transaction records.
6. Legal Bases for Processing
Where a law requires AOLA to identify a legal basis, we may process personal information based on:
Your consent.
Steps taken at your request before entering a contract.
Performance of a contract.
Compliance with a legal obligation.
AOLA’s legitimate interests, such as providing recruitment services, operating the business, protecting systems, communicating with users, and improving services.
Protection of vital interests, in limited circumstances.
Establishment, exercise, or defense of legal claims.
You may withdraw consent where processing is based on consent. Withdrawal will not affect processing that occurred before consent was withdrawn.
Some information is necessary to evaluate an application, provide a service, complete a transaction, or administer a program. If you do not provide necessary information, AOLA may be unable to proceed.
7. How We Disclose Personal Information
AOLA may disclose personal information to the following categories of recipients.
Healthcare Employers
We may share candidate information with prospective or participating healthcare employers for recruitment, evaluation, interviews, offers, onboarding, and employment-related processes.
We generally share candidate profiles when the candidate has applied for consideration, authorized a submission, or otherwise consented to recruitment-related sharing.
Professional and Regulatory Organizations
Where authorized or necessary, information may be shared with or verified through:
State boards of nursing.
TruMerit.
Examination providers.
Credentialing or verification organizations.
Educational institutions.
Former employers.
Professional references.
Attorneys and Immigration-Service Providers
Information may be shared with qualified immigration counsel or related service providers retained by a healthcare employer or otherwise authorized by the candidate.
AOLA does not direct an attorney’s legal judgment or control government decisions.
Service Providers
We may use providers that support:
Website hosting and administration.
WordPress and WooCommerce functionality.
Forms and document collection.
Email and business communications.
Newsletter and marketing distribution.
Scheduling and calendar management.
Video conferencing and webinars.
Cloud storage and collaboration.
Analytics.
Customer relationship management.
Accounting and bookkeeping.
Payment processing.
Security, fraud prevention, and technical support.
These providers may process personal information only as permitted by their agreements and applicable law.
Business and Professional Advisers
We may share information with accountants, auditors, insurers, consultants, contractors, and legal advisers when reasonably necessary.
Legal and Safety Disclosures
We may disclose information when reasonably necessary to:
Comply with law, regulation, legal process, or a lawful government request.
Protect a person’s safety.
Investigate fraud, misconduct, or security incidents.
Enforce agreements.
Protect AOLA’s legal rights, systems, users, or property.
Establish, exercise, or defend a legal claim.
Business Transfers
Personal information may be transferred in connection with a merger, acquisition, financing, reorganization, sale of assets, business transition, or similar transaction.
Any successor will be expected to handle the information consistently with applicable law and this Policy unless users are provided appropriate notice.
With Your Direction or Consent
We may disclose information for another purpose when you direct us or provide consent.
8. Sale, Targeted Advertising, and Profiling
AOLA does not sell personal information for money.
AOLA does not sell sensitive personal information.
AOLA does not knowingly process personal information for profiling that produces legal or similarly significant decisions without appropriate human involvement.
AOLA may use analytics, social-media integrations, or marketing technologies that collect website activity. Depending on the technology and applicable law, some disclosures for cross-context behavioral or targeted advertising may be treated as a “sale” or “sharing” even when no money is exchanged.
Where required by law, AOLA will provide an appropriate method to opt out and will honor legally recognized browser-based opt-out preference signals when applicable and technically supported.
9. Cookies and Similar Technologies
AOLA and its service providers may use:
Essential cookies.
Functional cookies.
Analytics cookies.
Advertising or social-media cookies.
Pixels, tags, and similar technologies.
These technologies may be used to:
Keep the website working.
Maintain account sessions.
Remember preferences.
understand website use.
Measure campaigns.
Improve content and performance.
Prevent fraud and protect security.
Our providers may include services offered by Google, WordPress, WooCommerce, MailerLite, social-media platforms, payment processors, and scheduling or video platforms.
You may control cookies through:
The website’s cookie controls, where available.
Your browser settings.
Your device settings.
The privacy or opt-out tools provided by the relevant third party.
Blocking some cookies may affect website functionality.
AOLA does not currently respond to older “Do Not Track” browser signals that lack a uniform legal or technical standard. Where applicable law requires recognition of a valid universal opt-out signal, AOLA will take reasonable steps to honor that signal.
10. Email and Marketing Choices
You may unsubscribe from promotional emails by selecting the unsubscribe link in the message or contacting AOLA.
Even after you unsubscribe from marketing, AOLA may continue sending nonmarketing messages relating to:
Applications.
Interviews.
Scheduled appointments.
Purchases.
Billing.
Mentorship participation.
Account security.
Legal or policy notices.
Other requested services.
11. Data Retention
AOLA retains personal information only for as long as reasonably necessary for the purposes described in this Policy, including:
Evaluating and maintaining applications.
Identifying future opportunities.
Providing mentorship or other services.
Maintaining transaction and accounting records.
Meeting employer, contractual, insurance, regulatory, or legal requirements.
Resolving disputes.
Preventing fraud.
Enforcing agreements.
Maintaining necessary business records.
Retention periods may differ depending on the type of information and relationship.
When information is no longer reasonably needed, AOLA may delete, anonymize, aggregate, or securely dispose of it, subject to legal, technical, backup, and recordkeeping limitations.
Candidates may ask AOLA to close an inactive profile or delete information, subject to applicable exceptions.
12. Data Security
AOLA uses reasonable administrative, technical, and organizational safeguards designed to protect personal information.
Measures may include:
Access controls.
Password protections.
Restricted staff access.
Secure cloud services.
Encryption where supported.
Multifactor authentication where available.
Staff and contractor confidentiality requirements.
Vendor review.
Backup and recovery practices.
Procedures for responding to suspected security incidents.
No method of transmission or storage is completely secure. AOLA cannot guarantee absolute security.
Users should:
Use strong passwords.
Protect account credentials.
Avoid sending sensitive documents through unsecured channels.
Notify AOLA promptly of suspected unauthorized access.
Confirm that requests for sensitive information are legitimate before responding.
13. Data Breach and Security Incident Response
If AOLA discovers a security incident involving personal information, it will investigate and take reasonable corrective action.
AOLA will provide legally required notices to affected individuals, regulators, or other parties when required by applicable law.
14. Your Privacy Rights
Depending on where you live and subject to applicable law, you may have the right to:
Confirm whether AOLA processes your personal information.
Request access to your personal information.
Request a portable copy of certain information.
Correct inaccurate information.
Request deletion.
Withdraw consent.
Object to or restrict certain processing.
Opt out of targeted advertising, sale, or qualifying profiling.
Appeal the denial of a privacy request.
Receive information without unlawful discrimination for exercising a privacy right.
These rights may be subject to exceptions. For example, AOLA may retain information required for legal compliance, fraud prevention, contract administration, dispute resolution, or the establishment or defense of legal claims.
15. How to Submit a Privacy Request
To submit a request, email:
Use the subject line:
Privacy Request
Please include:
Your full name.
The email address associated with your application or account.
The type of request.
Enough information for AOLA to locate the relevant records.
AOLA may request additional information to verify your identity and protect your information from unauthorized disclosure.
Where legally required, AOLA will respond within the applicable statutory period. For covered Texas requests, this is generally no later than 45 days after receipt of an authenticated request, subject to a permitted extension.
AOLA will not require you to create a new account solely to make a privacy request.
16. Authorized Agents
Where permitted by law, you may authorize another person to make a request on your behalf.
AOLA may require:
Written authorization.
Proof of the agent’s identity.
Direct confirmation from you.
Other reasonable verification.
17. Appeals
If AOLA denies a privacy request, you may appeal by emailing:
Use the subject line:
Privacy Request Appeal
Include the original request and the reason you believe the decision should be reconsidered.
Where applicable law requires it, AOLA will provide information about how to contact the appropriate regulator if an appeal is denied.
18. International Users and Cross-Border Transfers
AOLA is based in the United States.
If you access the website or provide information from another country, your information may be transferred to, stored in, or processed in the United States and other countries where AOLA’s service providers operate.
Privacy laws in the United States may differ from the laws in your country.
Where applicable law requires a specific transfer mechanism or safeguard, AOLA will take reasonable steps to use an appropriate mechanism.
By submitting information and using AOLA’s services, you acknowledge that international processing may occur, subject to your rights under applicable law.
19. European Economic Area, United Kingdom, and Similar Jurisdictions
Where the General Data Protection Regulation, United Kingdom GDPR, or a similar law applies, individuals may have rights to:
Access personal data.
Correct inaccurate personal data.
Request erasure.
Restrict processing.
Object to certain processing.
Receive data portability.
Withdraw consent.
Lodge a complaint with a supervisory authority.
AOLA does not use solely automated decision-making to make final recruitment, employment, or mentorship decisions that produce legal or similarly significant effects.
Applicants may be evaluated using structured criteria, but final decisions involve human review.
20. Children’s Privacy
The website and services are intended for adults and are not directed to children under 13.
AOLA does not knowingly collect personal information directly from children under 13.
Mentorship, recruitment, and professional services are generally intended for individuals who are at least 18 years old.
If AOLA learns that it collected personal information from a child in violation of applicable law, it will take reasonable steps to delete the information.
21. Employment-Related Information
Privacy laws may treat information collected in an employment, applicant, or business-contact context differently from ordinary consumer information.
AOLA will process recruitment information for legitimate recruitment, candidate evaluation, employer matching, verification, compliance, and business purposes.
AOLA does not make final hospital employment decisions. Healthcare employers independently determine how they process information received during their hiring process.
22. Third-Party Websites and Services
The website may contain links to third-party sites or embedded services.
AOLA is not responsible for the privacy, security, or content practices of third parties.
Users should review the privacy policy of each third party before providing information.
23. Social Media
When you interact with AOLA through social media, the platform may collect and process information under its own privacy policy.
Information you post publicly may be visible to other users.
Do not post confidential application, immigration, licensing, medical, financial, or identification documents in public comments or direct messages unless AOLA has specifically directed you to a secure method.
24. Changes to This Privacy Policy
AOLA may update this Policy to reflect changes in:
Services.
Technology.
Data practices.
Vendors.
Legal requirements.
Business operations.
The updated Policy will be posted with a revised effective date.
When a change materially affects how AOLA uses previously collected information, AOLA will provide additional notice or obtain consent where required by law.
25. Contact Information
For privacy questions, requests, or concerns, contact:
Adesibikan LLC
Doing business as AOLA Healthcare Staffing
1942 W Gray Street, Unit #732
Houston, Texas 77019
United States
Email: info@aolahealthcare.com
Website: aolahealthcare.com